PayByBank Status Polling

Flow ID: SY-16 | Module(s): job, eshop, checkout, PayByBank | Complexity: High Last Updated: 2026-05-29

Business Context

PayByBank is a Greek open-banking payment provider that allows customers to pay for orders via direct bank transfer. Unlike card payments, PayByBank transactions are asynchronous -- the customer initiates payment and the bank processes it independently. The platform receives webhook callbacks for status changes, but this polling job acts as a safety net to catch any missed callbacks.

What the job does:

Queries all orders with payway='paybybank' and status='PENDING'
Batch-fetches their status from the PayByBank API by order serial
Maps PayByBank statuses to platform order statuses
Cancels orders that were never captured by PayByBank (not found in API response)
Rolls back coupon usage on cancellation
Logs all API interactions to the pbb_logging table

Business value: Ensures payment state consistency between PayByBank and the platform, catching edge cases where webhook delivery fails.

Legacy Job (`AdvPayByBankGetStatus`)

Still active. This is the currently deployed polling job on all live merchants. PollPayByBankStatus (see below) is the intended long-term replacement; operators switch by commenting out this entry and uncommenting the modern one in application/config/jobs.php.

Architecture

AdvPayByBankGetStatus (JobCommand)
  |
  +--> getOrders()
  |      order_model::getRecords() where payway='paybybank', status='PENDING'
  |
  +--> payByBankFactory()
  |      PayByBank(Config(API_KEY, API_URL, EXPIRATION))
  |
  +--> payByBank::getOrdersBySerial($serials)
  |      GET /order/merchant/{apiKey}/{serial1,serial2,...}
  |
  +--> logPayByBank($response, 'getlist')
  |
  +--> processOrders($payByBankOrders, $orderSerials)
  |      For each PayByBank order:
  |        CANCELLED/CANCELLED_BY_MERCHANT -> status='CANCELED' + rollback coupon
  |        PAID/COMPLETED               -> status='PAID'
  |        READY_TO_CANCEL              -> no action (wait for next cycle)
  |
  +--> cancelNotCapturedOrders($missingSerials)
         Orders in our DB but NOT in PayByBank response -> CANCELED + rollback coupon

Job Classes

Class	File	Purpose
`AdvPayByBankGetStatus`	`ecommercen/job/libraries/AdvPayByBankGetStatus.php`	Base polling job
`PayByBankGetStatus`	`application/modules/job/libraries/PayByBankGetStatus.php`	Client-overridable subclass

PayByBank SDK Classes

Class	File	Purpose
`PayByBank`	`src/PayByBank/PayByBank.php`	API client (Guzzle HTTP)
`Config`	`src/PayByBank/Config.php`	API configuration (key, URL, expiration)
`PayByBankStatus`	`src/PayByBank/PayByBankStatus.php`	Status constants

Supporting Classes

Class	File	Role
`Adv_order_model`	`ecommercen/eshop/models/Adv_order_model.php`	Order queries, updates, PBB logging
`Coupons_model`	`application/modules/coupons/models/Coupons_model.php`	Coupon rollback on cancel

Code Flow

1. Fetch Pending PayByBank Orders

php

order_model->getRecords([
    'select' => 'id, order_serial, coupon_id, shipping_mobile, shipping_phone, pricing_mobile, pricing_phone',
    'conditions' => ['payway' => 'paybybank', 'status' => 'PENDING']
])

If no PENDING PayByBank orders exist, the job exits early.

2. Build PayByBank Client

The payByBankFactory() method creates a PayByBank instance configured from registry:

Registry Group	Registry Key	Purpose
`PAY_BY_BANK`	`API_KEY`	Merchant API key
`PAY_BY_BANK`	`API_URL`	API base URL
`PAY_BY_BANK`	`EXPIRATION`	Payment code lifetime (seconds)

3. Batch Status Check

Calls payByBank->getOrdersBySerial() with all pending order serials. This makes a single GET request to:

GET {API_URL}/order/merchant/{API_KEY}/{serial1,serial2,...}

The response is logged to pbb_logging with called_for='getlist'.

4. Process API Response

For each order in the PayByBank response, maps the bank status to a platform action:

PayByBank Status	Platform Action	Notes
`CANCELLED`	Set status `CANCELED`	Customer canceled or payment expired
`CANCELLED_BY_MERCHANT`	Set status `CANCELED`	Merchant canceled from PBB admin panel
`PAID`	Set status `PAID`	Payment completed
`COMPLETED`	Set status `PAID`	Payment fully settled
`READY_TO_CANCEL`	No action	Transitional state; may resolve on next cycle

On cancellation, if the order has a coupon_id, the coupon is marked as unused via coupons_model->markCouponUnused().

5. Cancel Uncaptured Orders

Orders present in the platform database but NOT in the PayByBank API response are assumed to have never been captured (the customer never completed the bank authorization). These are automatically canceled with coupon rollback.

Data Model

Primary Table: `shop_order`

Column	Type	Role
`id`	int	PK
`order_serial`	varchar	Merchant order ID sent to PayByBank
`status`	varchar	Order status (PENDING, PAID, CANCELED, etc.)
`payway`	varchar	Payment method identifier (`paybybank`)
`coupon_id`	int/null	FK to coupon used on the order
`pbb_payment_code`	varchar	PayByBank payment code

Logging Table: `pbb_logging`

Column	Type	Role
`created_at`	datetime	When the API call was made
`called_for`	varchar	API operation (`getlist`, `cancel`, `order`)
`order_serial`	varchar	Related order serial (optional)
`success`	boolean	Whether the API call succeeded
`response_text`	text	Full API response (JSON) or error message

PayByBank Status Constants

Constant	Value	Description
`PENDING`	`PENDING`	Awaiting customer action
`PAID`	`PAID`	Payment received
`COMPLETED`	`COMPLETED`	Fully settled
`READY_TO_CANCEL`	`READY_TO_CANCEL`	Pending cancellation
`CANCELLED`	`CANCELLED`	Canceled by customer/timeout
`CANCELLED_BY_MERCHANT`	`CANCELLED_BY_MERCHANT`	Canceled by merchant
`SETTLED`	`SETTLED`	Funds transferred
`REFUND_PENDING`	`REFUND_PENDING`	Refund initiated
`REFUND_PAID`	`REFUND_PAID`	Refund processed
`REFUND_COMPLETED`	`REFUND_COMPLETED`	Refund settled
`REFUND_SETTLED`	`REFUND_SETTLED`	Refund fully completed

Configuration

Job Scheduling (`application/config/jobs.php`)

php

// ['command' => 'PayByBankGetStatus', 'schedule' => '0 */5 * * *', 'graceTime' => 300, 'retryTimes' => 3],

Default schedule: every 5 hours. Commented out by default (only enabled for merchants using PayByBank).

Job Options

The job defines no options (getOptions() returns an empty array).

Registry Settings

Group	Key	Purpose
`PAY_BY_BANK`	`API_KEY`	Merchant API key for PayByBank
`PAY_BY_BANK`	`API_URL`	PayByBank API base URL
`PAY_BY_BANK`	`EXPIRATION`	Payment code expiration in seconds (converted to hours for API calls)

Environment-Specific Behavior

In development environments (ENVIRONMENT=development), the Guzzle HTTP client uses a local CA certificate bundle (application/config/cacert.pem) for SSL verification. In production, it uses the system's default CA store.

Client Extension Points

Override the job class: Create PayByBankGetStatus in application/modules/job/libraries/ extending AdvPayByBankGetStatus. Override processOrders() to add custom status handling or getOrders() to change the query criteria.
Override order update logic: Extend Order_model to customize update_order() behavior when PayByBank transitions occur (e.g., trigger additional notifications).
Override coupon rollback: Extend Coupons_model to customize markCouponUnused() for client-specific coupon rules.
Adjust polling frequency: Modify the cron schedule in jobs.php to poll more or less frequently based on payment volume.

Business Rules

Rule	Description
Safety-net design	This job is a fallback for missed webhooks; primary status updates come via PayByBank callbacks
Batch API call	All pending orders are checked in a single API request to minimize API usage
READY_TO_CANCEL wait	Orders in `READY_TO_CANCEL` state are not acted upon; they may resolve by the next polling cycle
Missing = canceled	Orders not found in the PayByBank API response are assumed uncaptured and auto-canceled
Coupon rollback	When an order is canceled, any associated coupon is restored to unused state
Full API logging	Every API interaction is logged to `pbb_logging` for audit and debugging
Error resilience	API errors (network failures, non-200 responses, null responses) are caught and logged without crashing the job

Modern REST-Path Job (`PollPayByBankStatus`)

Added in commit 2c0688081 on branch feature/rest-checkout-event-bus; DI container registration added in commit 36859de26 on branch fix/paybybank-job-di-registration (closes issue #163).

FQCN: Advisable\Domains\Checkout\Jobs\PollPayByBankStatusFile: src/Domains/Checkout/Jobs/PollPayByBankStatus.php

What it does

PollPayByBankStatus is a direct port of the legacy AdvPayByBankGetStatus job at the business-logic level: it queries PENDING PayByBank orders, batch-fetches their status from the PayByBank API, and maps gateway statuses to platform actions using the same status constants and the same "missing = canceled" semantic.

The single structural difference is in how state transitions are applied. The legacy job calls order_model->update_order() directly — a raw database write that does not fire any post-status-change hooks. The modern job routes every transition through PaymentConfirmationService:

confirmPayment($orderId, ['metaData' => 'job:paybybank:reconcile']) for PAID/COMPLETED
cancelPayment($orderId, 'job:paybybank:<status>') for CANCELLED, CANCELLED_BY_MERCHANT, and missing orders

PaymentConfirmationService (src/Domains/Checkout/PaymentConfirmationService.php) dispatches OrderPaid or OrderCanceled events after writing the status, ensuring the full post-payment listener chain fires (confirmation email, ERP webhook, low-stock alert, coupon-usage decrement). The legacy job does not trigger any of these listeners.

Architecture

PollPayByBankStatus (JobCommand, DI-managed)
  |
  +--> createPayByBank()
  |      getPayByBankSettings() -> PayByBank(PayByBankConfig)
  |      Returns null if gateway not configured -> early exit
  |
  +--> OrderRepository::match(
  |        Filter('payway','paybybank'), Filter('status','PENDING'))
  |
  +--> payByBank::getOrdersBySerial($serials)
  |      GET /order/merchant/{API_KEY}/{serial1,serial2,...}
  |      Returns null/error_code -> early exit (no logging in modern path)
  |
  +--> reconcile($orderId, $gatewayStatus)    [per captured order]
  |      PAID / COMPLETED               -> confirmPayment() -> OrderPaid event
  |      CANCELLED / CANCELLED_BY_MERCHANT -> cancelPayment() -> OrderCanceled event
  |      READY_TO_CANCEL                -> no-op (deferred to next run)
  |
  +--> cancelPayment($orderId, 'job:paybybank:missing')  [per uncaptured order]
         OrderCanceled event

Key classes

Class	File	Role
`PollPayByBankStatus`	`src/Domains/Checkout/Jobs/PollPayByBankStatus.php`	Modern polling job
`PaymentConfirmationService`	`src/Domains/Checkout/PaymentConfirmationService.php`	Routes state transitions + dispatches events
`OrderRepository`	`src/Domains/Order/Order/Repository/Repository.php`	Domain-layer order query
`OrderPaid`	`src/Domains/Order/Event/OrderPaid.php`	Event dispatched on payment confirmation
`OrderCanceled`	`src/Domains/Order/Event/OrderCanceled.php`	Event dispatched on cancellation

Registration in `jobs.php`

The job is registered in the commandOptions map so the job framework can resolve its options:

php

// application/config/jobs.php line 199
\Advisable\Domains\Checkout\Jobs\PollPayByBankStatus::class => \Advisable\Domains\Checkout\Jobs\PollPayByBankStatus::getOptions(),

The schedule entry lives in the core queue's commands array alongside the legacy entry, but remains commented out:

php

// application/config/jobs.php lines 41–46
// ['command' => 'PayByBankGetStatus', 'schedule' => '0 */5 * * *', 'graceTime' => 300, 'retryTimes' => 3],
// Modern port of the legacy `PayByBankGetStatus` (#163). Routes status flips through
// PaymentConfirmationService so OrderPaid/OrderCanceled listeners fire (confirmation
// email, ERP webhook, coupon-usage decrement, etc.). Operators flip the leading `//`
// to switch from the legacy job to the modern one when ready.
// ['command' => \Advisable\Domains\Checkout\Jobs\PollPayByBankStatus::class, 'schedule' => '0 */5 * * *', 'graceTime' => 300, 'retryTimes' => 3],

The job is also registered as a DI service in src/Domains/Checkout/container.php:

php

// src/Domains/Checkout/container.php
// ─── Jobs ───────────────────────────────────────────────────────────
$services->set(Jobs\PollPayByBankStatus::class);

This registration is required. The cron dispatcher (AdvJob) resolves jobs via $container->has($name) ? $container->get($name) : new $name(). Without the $services->set(...) entry, any operator who enables the schedule entry would get a fatal error because the fallback new $name() path cannot satisfy the required constructor arguments (OrderRepository, PaymentConfirmationService). Commit 36859de26 added this registration; it is verified by tests/Integration/Domains/Checkout/Jobs/PollPayByBankStatusContainerTest.php.

Operator toggle pattern: Both the legacy PayByBankGetStatus and the modern PollPayByBankStatus schedule entries are commented out by default (the job is only enabled for merchants that use PayByBank). When a merchant is ready to migrate to the modern path, the operator uncomments the PollPayByBankStatus line and leaves the PayByBankGetStatus line commented. Running both simultaneously is not intended — the legacy job would win on any overlap because it does not publish events, while the modern job would attempt to re-fire events on already-written status changes (idempotency guards in PaymentConfirmationService prevent double-dispatch, but running both wastes API quota).

Differences vs legacy job

Aspect	`AdvPayByBankGetStatus` (legacy)	`PollPayByBankStatus` (modern)
File	`ecommercen/job/libraries/AdvPayByBankGetStatus.php`	`src/Domains/Checkout/Jobs/PollPayByBankStatus.php`
Dependencies	CI registry, `order_model`, `coupons_model`	DI container: `OrderRepository`, `PaymentConfirmationService`
Config source	`$ci->registry->value('PAY_BY_BANK', ...)`	`getPayByBankSettings()` helper
Status writes	`order_model->update_order()` direct DB write	`PaymentConfirmationService::confirmPayment()` / `cancelPayment()`
Event dispatch	None	`OrderPaid` / `OrderCanceled` via `OrderEventDispatcher`
Coupon rollback	Inline via `coupons_model->markCouponUnused()`	Handled by `OrderCanceled` listener chain
API error logging	Writes to `pbb_logging` via `order_model->insertPBBLog()`	No logging (returns early on error)
Idempotency	None (re-writes status on every run if order stays PENDING)	`PaymentConfirmationService` guards already-PAID/CANCELED orders
Client extension	Subclass `PayByBankGetStatus` in `application/modules/job/libraries/`	Override via DI alias in `custom/Domains/container.php`

`GetOrdersTransferStatus` not ported

The port of GetOrdersTransferStatus is now complete. See AD-33 Multi-Carrier Tracking for details. Implemented in src/Domains/Transporter/Jobs/GetOrdersTransferStatus.php; registered by FQCN in src/Domains/Transporter/container.php; operator-toggled via application/config/jobs.php using the same //-flip convention as this job. Closed Advisable-com/ecommercen#274.

Tests

File	Type	Coverage
`tests/Integration/Domains/Checkout/Jobs/PollPayByBankStatusContainerTest.php`	Integration	Asserts `PollPayByBankStatus` resolves from the DI container and receives its constructor dependencies (`OrderRepository`, `PaymentConfirmationService`). Guards against future container re-breaks.

Coverage gaps: No unit or integration test exercises the full polling loop, the PayByBank API mock, status mapping, or order cancellation side-effects. The legacy AdvPayByBankGetStatus has no test coverage at all.

Known Issues & Security Gaps

Legacy job suppresses all post-payment listeners (ecommercen/job/libraries/AdvPayByBankGetStatus.php:83). Direct order_model->update_order() calls bypass OrderPaid/OrderCanceled event dispatch — confirmation emails, ERP webhooks, and low-stock alerts do not fire for status transitions that originate in the legacy polling job rather than the webhook. The modern PollPayByBankStatus job resolves this by routing through PaymentConfirmationService.
Legacy job has an early-exit logic inversion (ecommercen/job/libraries/AdvPayByBankGetStatus.php:22-24). The guard reads if ($orders) { return; } — it exits when orders ARE found, not when they are absent. This means the job is currently a no-op whenever there are pending PayByBank orders. The modern job corrects this with if (empty($orders)) { return; }.
Modern job does not write to pbb_logging (src/Domains/Checkout/Jobs/PollPayByBankStatus.php:85-87). On API error, the modern job returns silently without an audit entry. The legacy job logs every interaction (including errors) to pbb_logging. This gap should be addressed before the modern job is put into production.

SY-01 Cron Job Framework -- job scheduling and execution
CF-08 Payment Processing -- initial PayByBank order creation
CF-09 Payment Webhooks -- primary webhook-based status updates from PayByBank

PayByBank Status Polling ​

Business Context ​

Legacy Job (AdvPayByBankGetStatus) ​

Architecture ​

Job Classes ​

PayByBank SDK Classes ​

Supporting Classes ​

Code Flow ​

1. Fetch Pending PayByBank Orders ​

2. Build PayByBank Client ​

3. Batch Status Check ​

4. Process API Response ​

5. Cancel Uncaptured Orders ​

Data Model ​

Primary Table: shop_order ​

Logging Table: pbb_logging ​

PayByBank Status Constants ​

Configuration ​

Job Scheduling (application/config/jobs.php) ​

Job Options ​

Registry Settings ​

Environment-Specific Behavior ​

Client Extension Points ​

Business Rules ​

Modern REST-Path Job (PollPayByBankStatus) ​

What it does ​

Architecture ​

Key classes ​

Registration in jobs.php ​

Differences vs legacy job ​

GetOrdersTransferStatus not ported ​

Tests ​

Known Issues & Security Gaps ​

Related Flows ​

PayByBank Status Polling

Business Context

Legacy Job (`AdvPayByBankGetStatus`)

Architecture

Job Classes

PayByBank SDK Classes

Supporting Classes

Code Flow

1. Fetch Pending PayByBank Orders

2. Build PayByBank Client

3. Batch Status Check

4. Process API Response

5. Cancel Uncaptured Orders

Data Model

Primary Table: `shop_order`

Logging Table: `pbb_logging`

PayByBank Status Constants

Configuration

Job Scheduling (`application/config/jobs.php`)

Job Options

Registry Settings

Environment-Specific Behavior

Client Extension Points

Business Rules

Modern REST-Path Job (`PollPayByBankStatus`)

What it does

Architecture

Key classes

Registration in `jobs.php`

Differences vs legacy job

`GetOrdersTransferStatus` not ported

Tests

Known Issues & Security Gaps

Related Flows